Community Rooms
We provide community rooms for the use of eligible groups to hold meetings for the purpose of conducting business or otherwise serving their membership. Please note, the library reserves the right to deny a room if it is believed that the number of parking spaces potentially taken by meeting participants would negatively impact simultaneous library programming or use. The use of these rooms is considered a public service and as such are subject to our rules and regulations.
Request to Use a Community Room
Please be aware that your Community Room Reservation is only a request to reserve a room. It is not an online reservation system. You must receive verbal or emailed confirmation from the branch indicating that the room you have requested has been reserved for your group. Without a verbal or emailed confirmation you should not assume that this request has been approved and that the room has been reserved.
- Read the policies regarding Community Room Use.
This can be found in our System Policies under 23. Community Rooms.
- Fill out and sign a Community Room Request Form.
Use the Lawrence Community Room Request Form for Lawrence Branch only and the Community Room Request Form for all other branches.
- Deliver the completed forms to the same branch you are requesting.
This can be done by printing out the completed forms and hand delivering, mailing, or faxing them to the branch. Please see our Contact Us Page for more information.
Study/Call Rooms
At some branches, small group study or phone/video call rooms are available for reservation. These rooms are for private or small group study, interviews, private and small group meetings, or video/phone call only; and are available for use by library patrons aged 14 and older. Sound in the rooms is muted but the rooms are not soundproof and are visible from the outside; complete privacy cannot be assumed. Study rooms are not to be used as one’s place of business, for fee-based services, or for the solicitation of paid services.
Rooms may be reserved for up to two hours per day. Usage may be extended up to one hour if no reservation is pending. Reservations are available three days in advance. Walk-in requests will be accepted as usage allows. Rooms will be held for 15 minutes after the reservation time and, if not occupied, will be released to any other patrons requesting a room.
Covered beverages and light, dry snacks are permitted, but please note that noisy, messy and strong-smelling foods are prohibited. It is expected that patrons will throw away trash and leave the room clean. Groups must limit attendees to the posted room capacity, and furniture may not be added to a study room.
Library staff will have free access to rooms at all times. MCLS retains the right to monitor all usage to ensure compliance with library policies, including the Standards of Patron Conduct. Study and call room use may be denied in the future if patrons fail to comply with any of the library’s policies or fail to show up for three consecutive reservations.
Permission to use the study rooms does not, in any way, constitute an endorsement or advocacy by MCLS of the group, its members, or their beliefs.